HR Administrative Assistant

Job ID: 1117759 Date Posted: 08/20/2019

Farmers Branch, TX

Job Description

HR Administrative Assistant

Dallas, TX

Are you looking for an exciting career in the HR/Payroll space? Well, we have just the role for you! Eyemart Express is seeking a self-motivated and agile HR Administrative Assistant for a critical role on our fast-paced HR Team. Eyemart Express a growing retailer, and we are looking for someone interested growing their HR career. This person will be responsible for managing the new hire onboarding process for all 200+ locations and will be the first point of contact for a majority of HR related questions. Attention to detail and the ability to manage a large workload are critical for this role.

Duties and Responsibilities

  • Create and send offer letters to candidates through the Applicant Tracking System
  • Create and send Onboarding Packets with all New Hire Paperwork through the Applicant Tracking System
  • Manage, Audit, and Save all completed Onboarding Packets for new hires – ensuring regulatory requirements for I-9 and e-verify have been met
  • Review Missing Punches Report for time keeping prior to payroll processing
  • Create and send training certificates to associates in the field
  • Complete and submit internal and external verification of employment requests or other records inquiries.
  • Process background checks for all new hire candidates
  • Complete monthly reporting on associate work anniversaries
  • Assist with the maintenance and administration of HR files
  • Answer phone and email questions regarding general HR policies, systems, or business process, as well as Pay Statements & W2s
  • Provide general administration support to the HR team

Experience & Education Requirements

  • College degree or additional training strongly preferred.
  • 1-3 years’ general administration experience in a high-volume, customer-focused environment essential.
  • Experience as part of an HR department preferred.
  • Experience with UltiPro or similar HR Operating System preferred.

Skill Requirements

  • Intermediate skills in MS Office programs (Outlook, Word, Excel) essential.
  • Highly focused on a customer service-oriented approach to your work
  • Solid verbal and written communication skills.
  • Willingness and ability to keep all human resources records, data, and department activities 100% confidential.
  • Initiative to search for solutions and present to management for further assistance.
  • Able to adjust quickly to changing priorities and conditions, and cope effectively with changes in pace or priorities.
  • Sense of urgency.